Check two things before relying on an SGS test report: whether SGS issued the document, and whether its tested sample and scope match the configuration you are buying. Use the complete report and its referenced annexes for both checks. Keep the result with the purchase decision, including any differences that still need an explanation.
Get the complete report before comparing details
Request the full issued file, including the cover, results, sample description and referenced photos or annexes. Record the report number, issue date, revision and issuing entity exactly as printed. Ask the supplier to explain which revision applies if you receive more than one copy.
A logo, cover-page excerpt or isolated pass statement leaves out the sample and scope needed for a procurement decision. Keep the issued file separate from the supplier's cross-reference so you can see which information comes from the report and which comes from the offer.
Match the sample to the order line
Compare the nameplate, sample model, photos and relevant configuration with the quotation and approval sample. If the report uses a supplier model code and the quotation uses a private-label SKU, ask for a documented mapping. Check whether that mapping addresses the relevant electrical ratings and construction differences, rather than relying on a similar housing.
| Check | From the report | From the purchase file |
|---|---|---|
| Document identity | Number, issuing entity, issue date and revision | The exact issued file and any referenced annexes received |
| Sample identity | Tested model, photos, nameplate and stated sample details | Quoted model, approval photos and any documented model mapping |
| Configuration | Ratings and components described in the scope | The version, relevant components and accessories you will order |
| Scope | Tests, methods, results and stated limitations | Requirements the buyer needs to address and any remaining gap |
| Decision | Any issuer response or unresolved question | Who reviewed it, outstanding evidence and whether approval is on hold |
Use a product page as the starting point for the quoted identity. For example, a DUP-ROS-004 sander order can identify the 125 mm configuration and the selected dust kit, while a DUP-AS-001 sprayer order can identify the sprayer and quoted hose and tip. Those are catalogue examples for recording order identity; no SGS report for either model is presented here.
Use the issuer's official verification route
SGS's official document verification form describes a service to check SGS-branded documents. It asks for contact details and provides a way to attach the document for verification. Use the official site rather than a link supplied only in an unverified file. Before sharing a report, establish who has permission to disclose it; have an authorized holder manage any verification request for a confidential document.
Keep a record of which file was checked and what the issuer confirmed. An authenticity response supports document provenance. The buyer still needs to review the tested configuration, scope and relevance to the actual order. If the sample match remains uncertain, record the specific difference and request supporting evidence before approving the version.
Keep the report in the right part of the approval file
Record test evidence with the model and revision it supports. Keep the declaration review and shipment inspection as separate steps. The exact-model CE document guide covers the separate declaration and evidence check, and the pre-shipment inspection checklist addresses what to compare against the approved order before dispatch.
Buyer FAQs
Is the report number enough to establish a match?
Use it to identify the document. Check the tested sample, revision, scope and annexes against the exact version you will order.
What if the report and the quotation use different model codes?
Request a written mapping that identifies both versions and explains the relevant configuration differences. Record anything the supplier cannot substantiate.
Does document verification confirm that my order is compliant?
It can confirm document provenance within the issuer's response. Review sample identity, scope and applicable requirements separately before relying on the report for the order.
Discuss the exact model and evidence required for your quotation.