A useful power-tool RFQ identifies the destination, exact model or application, quantity by configuration, tool or kit contents, branding and packaging, document requirements, and requested commercial basis. Put these details in one brief before asking for price. The supplier can then return an offer against a defined requirement, with open decisions listed separately.
Start with the DUPOW product catalogue if you already know the tool family. If you are still selecting a model, describe the work and the features that matter to your customer. A clear application is more useful than an assumed specification copied from an unrelated product.
The information to include in your RFQ
| RFQ field | Information to send |
|---|---|
| Destination and channel | Country, importer or distributor role, retail or professional channel, and intended customer. |
| Product | DUPOW model where selected; otherwise the application, power source and essential features. |
| Quantity | Units for each model and configuration. List sample quantity separately from production quantity. |
| Electrical version | Required supply voltage, frequency and plug; for a battery kit, the requested tool, pack and charger arrangement. |
| Package contents | Tool-only or kit, battery and charger quantities, accessories and any separately requested service stock. |
| Private label | Branding, colour request, labels, manual languages and proposed unit packaging. |
| Evidence | Documents needed for the intended market, exact-model identification, sample review and inspection checkpoints. |
| Commercial basis | Requested trade term and named place, currency, sample costs, itemized setup charges and target timing. |
For a mixed order, give every model its own quantity and contents list. A total such as “500 tools” leaves the supplier to guess the split. The MOQ guide explains the order-planning questions to resolve for each model and customization program.
A worked RFQ using a real model
The following is an illustrative buyer request using DUP-CD-014, a 20V 10 mm cordless drill. The quantity and requested options are example inputs, not a customer order or a confirmed offer.
Destination and channel: Germany; private-label retail distribution. Model: DUP-CD-014, 20V 10 mm cordless drill. Production quantity requested: 500 units. Sample request: one sample in the proposed retail configuration. Contents: please identify the proposed battery-kit contents, with tool, battery and charger references and quantities shown separately. Price any extra accessories separately. Electrical request: charger version for the destination, with plug and input ratings identified in the offer. Branding and packing: buyer's own brand, colour-box request, German and English manual request; please itemize setup charges and state the proposed carton arrangement. Documents: provide the model-linked document list and proposed label/manual set for this market. Commercial request: quote in USD on FOB terms, identify the port, quotation validity, payment basis and sample charges. Timing: state the sample schedule, the production schedule after sample and packaging approval, and the dispatch basis. Open decisions: list the offered battery/charger combination, accessory contents, packaging details and any request requiring an alternative.
This brief separates the buyer's requested retail package from the supplier's proposed configuration. Keep the reply alongside the request and transfer the accepted configuration into the written order specification.
Separate the price basis from the product description
A unit price needs a defined contents list and delivery basis. Ask for product cost, additional accessories and one-time artwork, tooling or testing charges to be identified separately where applicable. Payment terms, quotation validity and the trade term belong in the commercial reply as their own fields.
ICC's Incoterms rules explain the allocation of delivery tasks, costs and risks. Write the agreed rule and named place or port in the offer. Keep payment terms and the product specification explicit as well.
DUPOW's commercial terms provide the current planning references for samples, payment, typical order quantities and timing. Ask for the applicable terms for the exact model and program in the quotation.
Turn document requests into identifiable deliverables
State the destination and the documents you need reviewed, rather than asking only whether a supplier “has certification.” Keep the model shown in the quotation, sample label and supporting record connected. For an EEA program, the European Commission's importer guidance explains the importer's role in checking conformity and the availability of relevant documentation.
Use the exact-model CE document guide to organize that review. Include the desired sample checks and release authority in the RFQ; an official information page does not establish approval of the selected model.
Three omissions that create avoidable quotation revisions
- The model is named, but the kit is not. Add the tool-only or battery-kit choice and the supplied quantities before treating the price as comparable.
- The target date has no starting point. Ask which approvals must be complete before production timing starts, and separate production completion from dispatch and arrival.
- “OEM packaging” is the entire packing brief. Add the brand, languages, unit-box request and approval process. Use the packaging checklist for the artwork and packed-sample review.
Buyer FAQs
Can I request several models in one RFQ?
Yes. List each model, configuration and quantity on its own line, with sample quantities separate. This gives the supplier a clear basis for a mixed-model reply.
What if I have not selected a model?
Describe the intended work, customer, power source and essential features, then ask for a shortlist. Keep unknown requirements open rather than copying unsupported ratings from another product.
Should the sample and production quantities be combined?
No. Identify the sample configuration and sample quantity separately, then state the intended production quantity by model. The commercial reply can address the costs and timing of each stage.
What should I do with an unanswered RFQ field?
Keep it in an open-decisions list and ask the supplier to name the offered option or alternative. Incorporate the accepted response into the written specification before sample or production approval.